See busy days and who has not taken time off

For admins on Toku Employment who manage time off. Last updated November 6, 2026.

The Who's Out? tab on the Time Off page now has Absence insights. Use it to spot the working days ahead when a large share of your team is away, and to see who has gone a long time without a break.

Before you start

• You need access to the Time Off page as an admin.
• The insights cover only the people you manage. If your access is limited to certain teams, you see those people only.
• Busy days count approved time off only. Pending requests are not included.

Open Absence insights

1. Go to Time Off in the left menu.
2. Select the Who's Out? tab.

1. Below the calendar, select the Absence insights bar to open it. The bar shows how many busy days and how many people without time off it found, even while it is closed.
2. Use the Department filter to look at one department, or keep All departments.

Busy days ahead

This table lists the working days in roughly the next two months when at least the chosen share of the team, and two or more people, are on approved leave.

• Change the share with the menu at the top right of the table (for example 25% or more out). You can choose 15%, 20%, 25%, 33% or 50%.
• Select a row to jump to that day on the calendar and see everyone who is out.
• Use the download button to export the table.

No time off lately

This table lists people who have not taken, booked or requested any vacation or paid time off in the chosen number of months.

• Change the period with the menu at the top right of the table: 3, 4, 6 or 12 months. The default is 4 months.
• The table shows each person's department, when their last vacation ended and how much vacation they have left this year.
• People who joined during the period are not listed, because they have not been with you long enough to be overdue a break.

Good to know

• Weekends and your company holidays are not counted as working days.
• The insights update when time off is approved, changed or cancelled. Refresh the page to see the latest numbers.

Still stuck?

Email customer-success@toku.com and we will help.